The Nation's Premier Autism and Disabilities Conference

November 14-16 | Columbus, OH

November 14-16 | Columbus, OH

The Nation's Premier Autism and Disabilities Conference

Positions and Duties


Below is a list of the primary volunteer positions for OCALICON 2018. Additional positions and duties may develop as needed.

Volunteers agree to work one full day of the conference (approximately 6:00 am - 6:00 pm) and in return receive complimentary registration for the other 2 days of the conference.

Volunteers must attend one of the mandatory Volunteer Orientation sessions:

  • Option 1: 7:00 - 8:00 pm EST | Tuesday, November 13
  • Option 2: 6:00 - 7:00 pm EST | Wednesday, November 14

Note: Wednesday volunteers must attend the Tuesday orientation. Thursday and Friday volunteers can attend either the Tuesday or Wednesday orientation.


Please review the roles below. You will have the opportunity to request your first and second preferences in the Volunteer Application. The majority of Volunteers will be assigned to the Pod Team or the CEU Team. Note: OCALI reserves the right to assign volunteers wherever needed.

Bag Distribution (less-mobile option; may be assigned multiple roles)

  • Exchange attendee bag tickets for conference tote bag and conference materials
  • Scan bag tickets into conference database
  • Provide general conference information to conference attendees

CEU Team (knowledge of CEU process, good communication and management skills preferred)

  • Provide attendees with available CEU credits information at the main booth and in the breakout sessions
  • Answer questions about specific CEU requirements and approved sessions per organization
  • Distribute and collect organization-specific CEU forms, codes, and signatures at the main booth and in the breakout sessions

Exhibit Hall (good communication skills preferred; may be assigned multiple roles)

  • Greet attendees and monitor exhibit hall entrance to ensure that only attendees with appropriate ribbon enter the exhibit hall
  • Provide general conference information to conference attendees
  • Assist exhibit hall coordinator with meeting exhibitor needs
  • Provide general hospitality services to exhibitors

Greeter/Navigator (good communication skills and familiarity of convention center preferred; may be assigned multiple roles)

  • Greet and welcome conference attendees
  • Assist attendees with finding conference materials, session rooms, and seating for keynote addresses
  • Provide general conference information to conference attendees
  • Monitor needs of conference attendees with ADA requests and assist as needed

Presenter Lounge (good communication skills and basic technology troubleshooting skills preferred; limited need)

  • Greet presenters and monitor presenter lounge to ensure that only those with the official presenter ribbon enter the presenter lounge
  • Provide basic technology support and help troubleshoot Internet connectivity issues
  • Contact the volunteer coordinator for escalating problems or concerns
  • Monitor beverage levels and contact the volunteer coordinator to replenish, as necessary
  • Provide general conference information to conference attendees

Presenter Storage (less-mobile option; limited need)

  • Receive presenter materials and issue claim tickets
  • Store and monitor presenter materials
  • Collect claim tickets and return presenter materials
  • Provide general conference information to conference attendees

Pod Team/Breakout Session Room Monitor (good communication skills preferred; may be assigned to more than one room)

  • Oversee all room monitors in the pod area
  • Greet attendees and monitor pod entrance to make sure that attendees have the appropriate conference credentials
  • Greet presenters and assist with presentation set up, as needed
  • Provide basic troubleshooting and support for presenter presentations
  • Coordinate A/V troubleshooting through A/V company, if needed
  • Provide speaker introduction, if requested
  • Distribute and collect evaluation forms
  • Notify presenter if session is running over time
  • Post cancellation notices as necessary or required
  • Provide general conference information to conference attendees